The Harbor Transit Multi-Modal Transportation System (“Harbor Transit”) is issuing a Request for Proposal (RFP) from qualified vendors for a New Stand-Alone Propane Fueling Station Infrastructure.

Questions or requests for clarification regarding the proposal will be accepted via email only until Wednesday, November 4, 2026 @ 12:00PM (ET) to procurement@harbortransit.org via email. Answers to submitted questions will be posted on Monday, November 9, 2026, at harbortransit.org for all interested proposers to review prior to submitting proposals.

Proposals shall consist of the original and two additional copies of the following:

1) A cover letter with the Proposer’s company, contact name, address, website, phone, and email.

2) A signed Certification Regarding Debarment & Suspension.

3) A signed Acknowledgement for Terms & Conditions and Required FTA Clauses.

4) A signed Certification Regarding Lobbying.

5) Buy America Certificate

6) A signed Tax Liability and Recent Felony Convictions Certification.

7) A signed Vendor Certification That It Is Not an “Iran Linked Business”

8) A completed Pricing Proposal Sheet that must include breakdowns for all associated costs.

9) A bid guarantee equal to five percent (5%) of the total proposal price.

10) A list of proposed subcontractors, identifying any certified DBE firms

11) Three (3) references of similar served provided in the past five (5) years; and

12) Material/Product specifications.

13) Proof of Insurance.

14) A completed Bidders List Information Form from the Proposer and from each subcontractor that submitted a bid to the Proposer for this project (Section 7).

The successful Proposer shall acknowledge receipt of and compliance with all applicable FTA Contract Clauses. The full RFP is found at harbortransit.org.

Sealed bids must be clearly labeled on the outside Stand-Alone Propane Fueling Infrastructure Proposal and submitted to: Scott Borg, Transportation Director, 440 North Ferry Street, Grand Haven, Michigan 49417, by the deadline of 4:00 pm (ET), Wednesday, December 9, 2026. Late proposals will be rejected.

Proposals are irrevocable for a period of ninety (90) days from the proposal due date and shall not be withdrawn, modified, or altered after the proposal due date. In the event of default by the selected vendor, HARBOR TRANSIT may accept an alternate proposal from a responsible Proposer. HARBOR TRANSIT reserves the right to accept or reject any and all bids, to waive irregularities/informalities in the bids received, or to rebid.

Contract shall be awarded to the responsible Proposer whose proposal is most advantageous to Harbor Transit, with price and other factors considered, using the criteria listed under Section 3 of this RFP. This is a construction contract. A bid guarantee and performance and payment bonds are required (see Section 2), and Davis-Bacon prevailing wage requirements apply (see Section 5). DBE vendors are encouraged to submit proposals.

HARBOR TRANSIT is an Equal Employment Opportunity (EEO) organization.

PRE-PROPOSAL MEETING

A virtual pre-proposal meeting is scheduled for Friday, October 30, 2026, 2026 at 11:00 am, et Click here to join the meeting. Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/243178636654459?p=6eubE2ZzZj2mVqQQSJ

Meeting ID: 243 178 636 654 459

Passcode: Eq7ru7Jo

**Please see the attached RFP for complete details.**